(A) New Employees
We have prepared Privacy Notices for both job applicants and permanent/temporary employees in order to obtain their consent to process their personal data for the purposes of employment with Abbott:-
PRIVACY NOTICE FOR EMPLOYEES
This Privacy Notice for Employees (“Notice”) describes the types of Personal Data (defined below) that Abbott Laboratories (M) Sdn Bhd, (“hereinafter referred to as "Abbott", “we” or “us” or “our”) collects about you, the purposes for collecting and using such information, the classes of third parties to whom we may disclose your Personal Data and the choices and means we offer you for limiting its use and disclosure.
We collect and process personal data of employees (collectively, “Personal Data”), including without limitation your:-
- Name, home address, telephone number, emergency contact information, physician contact information and next-of-kin information that may be necessary for identification, security and contingency planning purposes;
- Age, gender, NRIC number (or its equivalent), bank account number, dependent information, spousal or partner information, health information and other information that may be necessary for the administration of payroll, health insurance, benefits, and the corporate credit card program;
- Education, training, work experience, employment history, performance evaluations, references and background reports that may be necessary to establish, maintain or terminate the employment relationship; and/or
- Other information that may be necessary for legitimate business purposes or as required by applicable legal requirements.
We may also process Personal Data which is considered ‘sensitive’ by applicable laws, including but not limited to Personal Data relating to your health, political opinions, religious and philosophical beliefs, commission or alleged commission of any offence and court ordered actions (collectively, “Sensitive Personal Data”). Personal Data shall include Sensitive Personal Data for the purpose of this Notice.
Your Personal Data may be used for the following purposes (collectively, “Purpose”):-
- Recruitment and staffing;
- Administration of compensation, health insurance, benefits programs and payroll administration (if applicable);
- Temporary or permanent relocation;
- Performance management and training (if applicable);
- Advancement and succession planning (if applicable);
- Recreational activities (if applicable);
- Surveys and compilation of statistics;
- Disciplinary action and investigations thereto;
- Protection of Abbott, its personnel and the public against injury, theft, legal liability, fraud or abuse;
- Compliance with applicable legal requirements and risk management;
- Our legitimate business purposes, which may include the day-to-day conduct of the business, the sale or transfer of all or part of the business, and the conduct of litigation, investigations or dispute resolution; and/or
- Other purposes that are appropriate or authorized by applicable law.
We may obtain Personal Data from you directly or from third parties in connection with: -
- References and background checks;
- Performance evaluations;
- Internal investigations;
- Locating you or your dependants after you cease to be in employment with us for purposes of administering retirement, pension or other benefits (if applicable); and/or
- Other purposes that are appropriate or authorized by applicable law.
We may transfer Personal Data to any of our related companies within [the Abbott group of companies] which may be located in another country. We may also disclose your Personal Data to third parties (such as service providers) for the Purpose, reportorial requirements with various government agencies and for law enforcement, judicial or administrative proceedings and the coordination and management of disciplinary actions and related investigations. We may also disclose your Personal Data when we are required to do so by law or in the context of a merger or acquisition transaction. In the event that we engage external service providers, specific security and confidentiality safeguards have been put in place to ensure your personal data protection rights remain unaffected. If we are contacted by any organizations or institutions, including banks or advocates and solicitors or your future employers conducting reference checks, to verify and/or seek references with respect to your employment with us and your Personal Data thereto for commercial purposes, you consent to us verifying and disclosing the same.
We and our authorized representatives or agents may preserve, monitor, access, duplicate and/or examine records, documents and other information, including e-mail correspondence, sales workforce call notes, internet log files, security badge-reader data, and similar data, residing on our networks, computers, and other electronic devices used by employees and/or contract hires. Some of these materials may contain Personal Data relating to you. We will only do so where there are reasons for doing so, including situations where we must protect our legal rights and interests, investigate suspected violations of law or internal policies, or respond to valid law enforcement requests, and only where and in the manner permitted by law. We will apply due care to ensure that our efforts are targeted and proportionate, and will try to exclude, to the greatest extent practicable, irrelevant materials or information.
You may make inquiries and complaints, request for access to or correction of your Personal Data or limit the processing thereof at any time hereafter by submitting such request to Abbott by contacting Abbott Talent Acquisition via telephone at +1 (877) 228-4707, via fax at +1 224-668-2562, via e-mail at TalentAcquisition@abbott.com or via mail at 100 Abbott Park Road, AP6B Floor 1, Abbott Park, IL 60064 USA.
You represent and warrant that the consent of third parties (e.g. emergency contact persons and references) whose personal data you have provided in this Application for Employment form and disclosed to Abbott have been sufficiently obtained in order to allow Abbott to process the same in relation to the Purpose.
Please note that it will be necessary for us to process your Personal Data for the Purpose, without which we will not be able to employ you.
I have read and understood the terms of this Privacy Notice and consent to the processing of my Personal Data and Sensitive Personal Data as described above.
As an applicant for a position at Abbott (M) Sdn Bhd ("Abbott"), you consent to the use and processing of any and all of your personal data, including without limitation those provided in this Application Form, your Curriculum Vitae and any other personal data that you may provide during the job application process to Abbott (collectively, “Personal Data”) for the purposes of processing of your job application and evaluating your qualifications and eligibility for the vacancy, contacting you, such as by telephone or e-mail, with a decision in relation to your job application, and/or maintaining Abbott's recruitment records (collectively, “Purpose”).
Abbott also wishes to inform you that your Personal Data may be disclosed to Abbott's affiliates and other members of the [Abbott's group of companies] which may be located outside Malaysia and to third parties, such as authorized service providers and governmental agencies, for reasons relating to the Purpose.
Abbott may also process information relating to your physical health or condition ("Sensitive Personal Data") for the purposes described above.
If a decision has been made not to hire you, Abbott may retain your Personal Data for up to 2 years for the purpose of considering you for various other vacancies and engagements, after which Abbott will destroy or permanently delete your Personal Data. If you have been hired, you may be required to provide fresh consent for Abbott‘s processing of your Personal Data for purposes of your employment or engagement with Abbott.
You may make inquiries and complaints, request for access to or correction of your Personal Data or limit the processing thereof at any time hereafter by submitting such request to Abbott by contacting Abbott Talent Acquisition via telephone at +1 (877) 228-4707, via fax at +1 224-668-2562, via e-mail at TalentAcquisition@abbott.com or via mail at 100 Abbott Park Road, AP6B Floor 1, Abbott Park, IL 60064 USA.
Please note that it will be necessary for Abbott to process your Personal Data for the Purpose, without which it will not be able to consider your job application.
You represent and warrant that the consent of third parties (e.g. emergency contact persons and references) whose personal data you have provided in this Application for Employment form and disclosed to Abbott have been sufficiently obtained in order to allow Abbott to process the same in relation to the Purpose.
I have read and understood the terms of this Privacy Notice and consent to the processing of my Personal Data as described above.
As the personal data of third parties such as referees and family members may be provided to Abbott, we would advise incorporating a warranty in the Privacy Notice as it would be impracticable to obtain the consent of such third parties.
(B) Existing Employees
We have prepared a Privacy Notice to be executed by all existing employees in order to obtain their consent to process their personal data for the purposes of employment with Abbott. Kindly refer to the Privacy Notice attached in Paragraph 3.1.
We have also prepared a Privacy Notice to be issued to Abbott's existing job applicants: -
Abbott Laboratories (M) Sdn Bhd ("Abbott"), respects the privacy of individuals and the use of their personal data. Personal data provided (including without limitation those provided in the Application Form, your Curriculum Vitae and any other personal data that you may have provided during the job application process to Abbott (collectively known as “Personal Data”) is recorded, stored or otherwise processed by Abbott for the purposes of processing of your job application and evaluating your qualifications and eligibility for the vacancy; contacting you, such as by telephone or e-mail, with a decision in relation to your job application; and/or maintaining Abbott's recruitment records (collectively, “Purpose”).
Abbott also wishes to inform you that your Personal Data may be disclosed to Abbott's affiliates and other members of the [Abbott group of companies] which may be located outside Malaysia and to third parties, such as service providers and governmental agencies, for reasons relating to the Purpose.
Abbott may also process information relating to your physical health or condition ("Sensitive Personal Data") for the purposes described above.
Although a decision was previously made not to hire you, Abbott would like to retain your Personal Data for up to 5 years for the purpose of considering you with respect to various other vacancies and engagements, after which Abbott will destroy or permanently delete your Personal Data. Please let us know if you are disagreeable to this, and we will destroy or permanently delete your Personal Data.
You may make inquiries and complaints, request for access to or correction of your Personal Data or limit the processing thereof at any time hereafter by submitting such request to Abbott by contacting Abbott Talent Acquisition via telephone at +1 (877) 228-4707, via fax at +1 224-668-2562, via e-mail at TalentAcquisition@abbott.com or via mail at 100 Abbott Park Road, AP6B Floor 1, Abbott Park, IL 60064 USA.
You represent and warrant that the consent of third parties (e.g. emergency contact persons and references) whose personal data you have provided in this Application for Employment form and disclosed to Abbott have been sufficiently obtained in order to allow Abbott to process the same in relation to the Purpose.
We trust that you will consent and agree to the terms above with respect to the processing of your Personal Data by Abbott. [If we do not receive any response from you on the above, we shall assume that you are agreeable to the same]**.
I have read and understood the terms of this Privacy Notice and consent to the processing of my Personal Data and Sensitive Personal Data as described above.
We note that Abbott's employees and job applicants may disclose sensitive personal data to Abbott. If Abbott wishes to retain the personal data of unsuccessful job applicants, and not destroy or permanently delete such data, consent of these existing employees and applicants needs to be obtained. As this would not be practical in the circumstances, we would suggest Abbott redact or delete the portions which disclose sensitive personal data.